Grampound with Creed Parish Council


A Quality Council

MINUTES OF THE MEETING HELD IN THE VILLAGE HALL
ON THURSDAY, 19 JUNE 2008

Present:

Cllr. Hardaker (Chairman)

Cllr. Blayney

Cllr. Jenkins

 

Cllr. Lobb

Cllr. Paynter

Cllr. Mrs Sloan
 

Cllr. Mrs Tyler

Cllr. Webb

Mrs Thompson (Clerk)

 

Cllr. Hunkin (CCC)

Cllr. Mrs Egerton (RBC)

 

Minute

AGENDA ITEMS

Action

 

Chairman’s Welcome and Public Forum – the Chairman welcomed those present, with a particularly warm welcome to Ms Lis Chard.

 

70/2008

Apologies for Absence – Cllr. Lundie (on holiday) and Cllr. Penhaligon (RBC) (work commitment).

 

71/2008

Members’ Declarations:

  1. Declarations of Interest, in Accordance with the Agenda – none.

  2. Declarations of Gifts over £25 – none

 

72/2008

Minutes of Meetings –

  1. Full Council Meeting – 15th May 2008, AGREED as a true record.

  2. Distribution – Members felt it was appropriate to continue to receive hard copies of the Agendas and Minutes. To be reviewed in three months time.

  3. Annual Report – it was AGREED to adopt the report and to arrange distribution through Members and Royal Mail.

Cllr. Hunkin arrived at this point.

 

73/2008

Traffic Matters/Street Furniture –

  1. Mill Lane – Minute 60a2008 refers. Cllr. Jenkins spoke regarding his approach to BT Openreach, about the possibility of a Plan Removal Order in respect of two telegraph poles in Mill Lane. It was AGREED to write to BT (with a copy to Highways) pointing out that we have no budget to pay for the poles to be moved and to request they undertake a risk assessment, as we consider the poles to be a traffic hazard.

The Clerk to advise Highways the grass verge in Mill Lane has not been reinstated, following building work on a property there.

  1. Layby, Nr. Hewaswater – Minute 60f/2008 refers. Cllr. Hunkin reported that Highways say it is now a civil matter as the farmer moved the boulders, which Highways placed there to prevent the mushroom seller using the site. Cllr. Egerton will follow this up with Restormel’s planning department, as he appears to be living there without permission.

  2. Creed Lane – Minute 70c/2008 refers. Council considered a complaint about the parking situation at the junction with Fore Street, which make it difficult for farm vehicles to pass. Cllr. Hardaker will have a quiet word with the owner of the car.

Bypass – Cllr. Hunkin is unaware of any funds, which might bring hope of a bypass, to the village.

 

 

 

 

Clerk

 

Clerk

 

 

 

Cllr Egerton

 

Cllr Hardaker

74/2008

Financial Matters

  1. Accounts for Payment – Schedule No.2008/9-3, to a value of £1,662.64 was APPROVED for payment.

Members considered making an additional £50 payment to CALC but felt, as a small council, it was inappropriate to make the additional donation.

  1. Debit Card – Minute 64a/2008 refers. CALC has advised the Council is not legally entitled to hold a debit card.

  2. Chairman’s Badge – Cllr. Paynter felt a chain of office was more appropriate for the Chairman, rather than a medal type badge. To be considered further.

The Chairman to provide a portrait photograph of himself.

  1. Cornwall Association of Local Councils – covered by 74a/2008.

  2. Children’s Play Area – Cllr. Egerton explained there is a possibility of £10,000 grant funding from Restormel, which the Village Hall and Recreation Ground are eligible to apply for, provided the Council makes a donation of £200. This was AGREED unanimously.

 

 

 

 

 

 

 

 

 


Cllr. Hardaker

62/2008

 

Planning Matters –

  1. Planning Committee – the Meeting, scheduled for 10th June 2008, was not held as there were no applications to discuss.

  2. Affordable Housing – Minute 62c/2008 refers. Cllr. Hardaker reported there is another potential plot of land, which might be available for building, part of which could be for affordable housing. Cllr Annette Egerton to contact with Mr Peter Moore Director of the Cornwall Rural Housing Association.

  3. Manor Tannery – standing item. The GOSW has raised no objection to the applications. Council to maintain a watching brief on progress with the development, including:

    • Car Parking and/or Allotments – Cllr. Hardaker said allotments can be a “problem” visually, if the site is not well managed. He would like to have a meeting with Restormel’s planners and the developer, regarding the area of land to be set aside for both purposes. He felt both should be managed by a community interest company, rather than the ratepayers generally. It was AGREED to investigate this suggestion.

    • Community Facility – to seek provision of some sort of facility, e.g. IT centre. Cllr. Hardaker felt this was highly desirable. Cllr. Egerton advised Restormel are still awaiting the draft s.106 agreement, from Rosemullion, once it is received, the Parish Council will be involved. Cllr. Hardaker felt any asset, should be for the benefit of the village in perpetuity.

    • Liaison with Developers – it was AGREED the Chairman will liaise with the developers, and invite them to a future meeting.

Cllr. Jenkins left the meeting at this point.

  1. Supplementary Planning Document – Restormel invites consultation on this new document, which can be found on www.restormel.gov.uk/index.cfm?articleid=14740

 

 

 

 

Cllr. Egerton

 

 

 

 

Cllr. Hardaker

 

 



Cllr. Hardaker

63/2008

Public Rights of Way –

  1. River Fal Footbridge – standing item. Cllr. Hardaker advised he was making enquiries of the Rural Development Programme for England for potential funding.

  2. Dog Walking Area – Council considered the proposal to create a dog walking area, etc on the River Fal/Bartliever footpaths. It was AGREED to send a letter of support to the Trewithen Estate.

    Cllr. Egerton declared a prejudicial interest and took no part in the discussion.
    Cllr. Sloan reported she expects to meet with Mr Mike Eastwood, CCC regarding upgrading of the parish’s gold footpaths.

 

 

 

 

Clerk

76/2008

Public Rights of Way –  

  1. River Fal Footbridge – standing item. Cllr. Hardaker will enquire if there is any possibility of funding through Rural Development Programme for England.

  2. Dog Walking Area – Minute 63b/2008 refers. Cllr. Egerton declared a prejudicial interest. The main points in the draft Heads of Agreement, received from Trewithen Estate, was read to the meeting. A number of these points need further attention, particularly those with a cost implication. It was AGREED to provide a copy to Cllrs. Hardaker, Sloan and Mr Bob Egerton, who will then meet to discuss the document and make a recommendation to the Council at their next Meeting. The Clerk will take advice on the point regarding insurance cover.

  3. Fal/Bartliever Footpaths – Cllr. Sloan reported the fallen tree has been removed. She pointed out that it had damaged one of the river signs, when it fell. The Clerk to report.

 

 

Cllr. Hardaker

 

 

Clerk

Clerk

 

 

Clerk

77/2008

Town Hall –  

  1. Heritage Centre – Minute 64a/2008 refers. Cllr. Hardaker reported the grant from Sita had been secured. It was AGREED to proceed with refurbishment work to the upper floor.

    • Women’s Institute – Cllr. Sloan reported the Working Party had met with the WI. They felt a letting policy should be formed, which would also apply to the WI. It was envisaged there would be some storage space available for the WI’s use.

    • Town Hall Shutters – Minute 70d/2008 refers. Members felt it was good to be able to open the shutters to let light in, and that it was not appropriate to use it as a notice board. The two village notice boards can be used for general information.

    • Heritage Centre Film – noted meeting to be held with Three Films of Penzance on Wednesday, 25th June 2008, 11am in the Town Hall. All are welcome to attend.

    • Collecting Policy – it was AGREED to adopt the Collection Policy as circulated (copy on file).  

    2. Ms Chard explained the layout, which is planned for the Centre. The volunteers are working on the contents. The services of a graphic designer will be needed for the display boards.

  2. Town Clock – Minute 64a/2008 refers. Only one quotation had been received, the Clerk to seek additional quotes. This matter was referred to the Heritage Centre Working Party, to bring a recommendation to the Full Council. Smith of Derby to carry out the annual service, as usual.

  3. Roof Slates – Minute 64a/2008 refers. Cllr. Blayney provided an example of the slate, which is stored with Mr William Croggon. There are 70 or 80 in total. Cllr. Hardaker will obtain a valuation from Allen Valley Slates, before offering them for sale locally.

 

 

Clerk

 

Working Party


Cllr. Hardaker

78/2008

Calor Village of the Year – Minute 66/2008 refers. Cllr. Hardaker reported he had given an interview to Radio Cornwall, following the competition organisers’ press release. The Clerk to enquire who the judges will be. Cllr. Webb will provide display boards for use on the day and Cllr. Webb will arrange transportation. Cllr. Sloan will act as the point of contact. Cllr. Hunkin will arrange to have the street cleaned before the visit.

 

Clerk

Cllr. Hunkin

79/2008

Environmental Matters –

  1. Cornwall Minerals Development Framework – Minute 68f/2008 refers. Cllr. Webb reported there is nothing in the “Minerals Core Strategy” and “Revised Report of Preferred Options”, which has any direct implications for the village. He felt the Strategy could be useful in the future, in connection with Tredinnick Quarry.

  2. Used Batteries – the Post Office will act as the collection point and Mr Bob Egerton will take the batteries to the disposal depot.

It was AGREED to arrange a meeting with Ms Esther O’Bearagh (CCC), Cllrs. Egerton, Hardaker and Mr James Webb (Grampound’s Sustainability Officer) to discuss a composting facility for the village.

  1. Wildworks – Members had no suggestions for additional resources to include in the “resource box”.

 

 

 

 

 

Clerk

80/2008

Parish Meeting – no issues were raised by residents, which require the Council’s action.

 

81/2008

Unitary Authority –

  1. Parish Council Elections – Council considered the options for the timing of Parish Council elections, and it was AGREED to support option four. Cllr. Sloan voted against this proposal.

  2. Council Size – Council considered the number of “County” Members needed and AGREED to request between 90 and 130 (120???) on the basis the workload will warrant this.


 

Clerk

 

Clerk

82/2008

Village Welcome Pack – the Village Hall Committee is to apply for a community grant from Restormel, towards the cost of the packs.

 

83/2008

Documentation – the following material has been received:

  1. Archaeology Alive – Annual Report 2006-7. Taken by Cllr. Tyler.

  2. Western Power Distribution – stakeholder consultation.

  3. Parish Guide – reference resource.

  4. BTCV – details noted.  

  5. One Cornwall – newsletter no.9.

  6. Unitary Authority – engagement events summary.

  7. Unitary Authority – results of Parish Council Survey.

  

84/2008

Diary Dates –

  1. Training – 11th September 2008 at 7.15pm in the Town Hall.

  2. What’s In It For You? – 9th July 1008, 9am – 3.30pm.

 

85/2008

Information Only Items –

  1. Clerk’s Leave – the Clerk will be on leave from 25th June to 1st July 2008, inclusive.

 

 

 

 


© 2006 Grampound with Creed Parish Council