Grampound Community Hall


Our community in Cornwall

Grampound
Community Hall

 

Grampound Recreation Ground, School and Memorial Hall Committee
Minutes of the meeting held on Monday 10 September 2007
in the Community Hall, Grampound at 7.30 pm

  1. Present : J Sloan, T Tyler, M Collins, G Gingell, S Fann, S Reid, D Adams, A Webb

  2. Apologies for absence : C Jenkins, T Ford, C Seward

  3. Previous minutes : read and agreed as correct.

  4. Matters arising

    • New fridge has been delivered and is excellent.

    • Lease agreement with Cornwall CC : we have been offered option of a Deed of Variation (with a cost of £500 approx) or lease back of land apart from the hall’s footprint. Meeting agreed that we would proceed with our original intention of the Deed of Variation (voting 5 for, 2 against).

    • As from 15 Sept, all CCC premises and land will be non-smoking – including our car park. For the rest of the legal agreement each side will p[ay its own costs.

  5. Correspondence

    • Roger Paynter has tendered his resignation and his letter was read to the meeting. He will attempt to find a replacement for himself. The chair expressed regret at his decision on behalf of the committee.

    • Doug Richards has asked that we put things regarding his request for services to be installed under our land to be put on hold while he puts everything in place to have as much information as possible in his attempt to get planning permission.

    • Title deeds are with Peter Dexter and will need to be obtained. Graham Gingell to request they are returned.

    • Trustees – there has been no further communication from the Charities Commission.

    • Playground is looking very tidy – thanks to all those involved with that. The next committee might wish to look at employing someone for this purpose next summer, with the proviso that insurance is verified.

  6. Treasurer’ Report
    All hirers’ payments are now up to date. The committee thanked Graham for the work done in this matter.
    Graham Gingell presented his monthly written statement and it was agreed that cheques were signed to cover all necessary outstanding payments.
    Bob Egerton has agreed to audit the accounts.

  7. Hall report
    Bishop Bill and Bert Biscoe had not kept exactly to the promises that had been made regarding their use of the hall as a venue. This was very complicated to organise but did attract a whole new group of people to the hall and they will have been impressed.
    Don Quixote has cancelled.
    Kneehigh all but sold out (70%/30% split, hoping to clear £1000).
    Gospel Elvis is charging nothing.
    Menu Party : 4 shows booked until next April.
    Future funding looks less secure with so much going towards the Olynpics.
    Hoover is not working. A new Henry will be purchased – Mary to gain quote.

  8. Any Other Business

    • Mary Collins is resigning as she is moving away from Grampound. Graham has a contact who may wish to step into the secretary’s role.

    • Tina Tyler will no longer be able to manage the Table Top sale. The committee expressed its thanks to Tina for her hard work and will look for volunteers to take over for a while.

    • Committee members were asked to remind organisations to send a representative to the AGM.

    • G Gingell described ‘Clean Cornwall Week’, 15-23 Sept.

    • The chairman congratulated the Carnival Committee for an excellent Carnival Day. He did mention the difficulties of policing the Recreation Ground with respect to dogs at Carnival. Simon Fann turned away 5 families who had dogs with them. The Carnival Committee are to be asked to put a message on future posters asking that dogs are left at home.

  9. Date of AGM and Next Meeting : Monday 8 th October 2007.

 

 


© 2006 Grampound with Creed Parish Council